Job Summary

• The HR Officer’s main responsibilities are to provide the necessary support to the operation staff, project staff and management.
• This position maintains a high degree of confidentiality and a strong staff centered service focus. Using His/her knowledge, the incumbent is required to maintain high level of maturity, tact and diplomacy.
• His/her key role is to manage all staff data including information on contracts and other related data, support the finance and Admin Manager in administering staff benefit, Recruitment, Orientation and performance appraisal management.
• The HR Officer must provide excellent service, demonstrate good initiative, take ownership of responsibilities, and complete projects with positive results.

Key Responsibilities

• Manage all documentation related to the administration of staff contracts, benefits and maintain adequate records of all correspondence
• Prepare offer letters and contracts for new staff
• Maintain a database and monitor expiry dates of all staff contracts and renew as and when necessary;
• Provide employee numbers and open individual files for new employees;
• Monitor staff absence; leave and ensure the filing of appropriate documentation,
• Receive the recruitment requisition, prepare appropriate vacancy for both internal and external announcement (Advertising) and ensure timely placement of the vacancy announcement in the relevant fori. .
• Prepare leave roster and monitor submission of leave authorization forms and the subsequent approval by authorities.
• Ensure accurate filing of all staff related correspondence
• Prepare HR monthly reports and submit to programme and executive directors.
• Manage and prepare data for Monthly, Weekly and ad hoc reports to the Management.
• Ensure there is HR request in place first for all departments recruitments.
• Support Recruiting Managers to prepare job descriptions with competency profiles;
• Compile and assist with the shortlist of the candidates and invite short listed candidates for interviews.
• Liaise with recruiting managers to prepare interview questions and prepare interview summaries after each interview.
• Participate in Interviews as and when necessary.
• Ensure reference checks are carried out before offer letters are issued out.
• Ensure timely submission of recruitment information to the programme director.
• Manage staff benefits
• Regularly and promptly, address queries from managers and staff on their benefits.
• Prepare Payroll and other adjustment to payroll accordingly and share with Finance.
• Organize orientation programs and monitor staff development process for all WASDA staff
• Ensure the implementation of identified staff training, development activities and Process staff development request
• Manage the process of staff performance planning and management and keep supervisors informed of any delays or irregularities.
• Assists in organizational training and development efforts for WASDA staff
• Manage the process of employee orientation activities and ensure that all employees are thoroughly oriented about WASDA.
• Ensure all staff exhaust their annual leave on yearly basis, failure to use the leave will prompt compulsory leave from the management. For this to happen the HR must communicate leave balances on quarterly basis, for decision making purposes.
• Performs other related duties as required and assigned.

Qualifications

• A minimum qualification of a Diploma/first degree in Human Resource, and relevant work experience

Required Skills and Experience:

• A Minimum of 3 – 4 years’ experience in Human Resource or any other related areas
• Ability to speak fluent English and Somali language
• Proficient in the use of Microsoft applications including, word, excel, PowerPoint and outlook (or similar software)
• Knowledge of databases and skills needed to access & analyze information; basic analytical and statistical skills
• Strong problem solving, analytical and operational abilities
• Excellent planning; organizational and time management skills
• Ability to maintain confidentiality
• Good knowledge of human resource practice, policies and procedures
• Familiarity with Local Labour Laws and disciplinary procedures
• Building and nurturing relationships
• Excellent interpersonal written and oral communication and presentation skills
• Ability to work with minimum supervision
• Ability to multi-task and work with deadlines
• Excellence and Commitment

How to apply

• To apply the above job please send your CV and cover letter to email: Send Email : info@wasda.or.ke
• Equal Opportunities: WASDA is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race or marital status or other protected characteristics